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Secretary
Remote- Part Time
- Bookkeeper
Secretary
- Part Time
- Remote
- 04/18/2024
Overview
Growing boutique landscape design company is looking for part time remote secretary. Duties include bookkeeping, billing, answering emails, and creating estimates. Some of the work is time flexible and can be done at any hour. Must be proficient in basic office skills and QuickBooks
Skills needed: excell, Quickbooks
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BCBA Clinical Program Director
Lakewood, NJ- Full Time
- Admin & Clerical
BCBA Clinical Program Director
- Full Time
- Lakewood, NJ
- 04/18/2024
- Salary: $90,000
- Award Behavioral Health
Overview
Are you a BCBA with too much talent for a regular caseload? Are you looking for an opportunity to utilize your vast skillset and grow with the company?
Join our new warm & friendly professional office in Lakewood. At Award, you and your contributions are truly appreciated and you have the opportunity to make a difference!
Job Responsibilities:
- Provide administrative clinical support and supervision to our team of BCBAs & behavioral health professionals
- Implement & Maintain company Policies and Procedures to meet Governing Entity requirements
- Work closely with Administrative Director overseeing intake, placement, and authorizations to ensure smooth operations
- Ensure session data, note templates, and Goal Banks meet Payer requirements
- Oversee the use & implementation of technology/software (EHR) for data collection & practice management functionality
- Oversee the process of developing assessments, treatment plans, and monitoring progress of clients
- Lead individual and group BCBA supervision sessions
- Ensure compliance with HIPAA, payer, and all Governing Entity regulations and maintain confidentiality of client information
- Collaborate with other healthcare professionals to coordinate care for clients
- Stay up-to-date with current research and best practices in the field
- Oversee quality outcome measures and agency compliance program
- Supervise recruitment and hiring process of BCBA providers/therapists
- Provide guidance, support, and feedback to the team of professionals
- Directly report to upper management and company executives
Qualifications:
- Master’s degree
- Board Certified Behavior Analyst
- NY Licensed Behavior Analyst (LBA) certification preferred
- Strong knowledge of ABA therapy principles and interventions
- Proficiency in conducting assessments and developing treatment plans
- Excellent interpersonal skills
- Multi-tasker with a can-do attitude
- Strong written and verbal communication
- Demonstrated crisis intervention skills
Excellent Salary + benefits!
*Our office is located in Lakewood, NJ. Ideal candidate is local or able to commute.
Skills needed: licensed behavior analyst, masters degree
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Medicaid Planning Specialist
Lakewood, NJ- Full Time
- Billing
Medicaid Planning Specialist
- Full Time
- Lakewood, NJ
- 04/17/2024
- Salary: $55,000
- Apex Global Solutions
Overview
Job purpose
Collaborate with the facility business office to ensure that all facility residents have a billable payer source and that the facility can collect all monies due.
Duties and responsibilities
1. Verify payor source for all residents to ensure that payment will be forthcoming
– Enter daily census received from facility into Veripay
– Gather all relevant New Resident Information and document in Veripay
– Research all available systems to confirm resident source of payment
– Confirm initial/updated authorizations and co-pays
– Ensure timely submission of levels of care and relevant forms
2. Facilitate Medicaid Pending application process
– Obtain asset and income information
– Validate resident eligibility
– Review Medicaid application provided by facility
– Follow through on application process until approval obtained
3. Communicate with biller to ensure coordinated efforts on activities
– Instruct biller of changes to payers and billing information
– Investigate and resolve issues to ensure a continuous and billable payer source
– Coordinate collection of due patient liability
4. Collaborate with facility administration to obtain all payment due
– Coordinate weekly meetings with BOM to ensure continuous payor source for every resident
– Coordinate collection of continuous due patient liability
5. Review reports to monitor activity
– Maintain office system to support tracking of efforts (documentation of progress in Veripay)
– Prepare agings to keep supervisor informed of all outstanding balances
6. Other duties as assigned
Qualifications
A successful individual in this role will:
– Preferably possess a familiarity with Medicare/Medicaid processes.
Specific requirements:
– Able to prioritize and meet deadlines
– Attentive to detail
Skills needed: computer skills
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Office Administrative Assistant
Manhattan NY- PT/FT
- Admin & Clerical
Office Administrative Assistant
- PT/FT
- Manhattan NY
- 04/16/2024
Overview
Office Administrative Assistant, CPA firm
- On-site in NYC (near Empire State Building)
- Part-time (Possibility for Full-Time if preferred)
- Proficiency in Hebrew a must
Job description
Our client is a CPA firm specializing in providing comprehensive financial and tax services to international clients, particularly Israeli individuals and businesses moving to the United States or US individuals considering a move to Israel. They are committed to delivering exceptional service and tailored solutions to their diverse client base. They offer a collaborative work environment, continuous professional development opportunities, and a clear career path for ambitious individuals who are passionate about accounting and international tax.
They are seeking an office administrative assistant to assist their NYC branch. You will be providing support to two professional accountants in an in-office setting. The position is part time (with ability to become full time) and requires proficiency in speaking and writing in Hebrew, as for the majority of their employees and clients, this is their native language.
Duties:
• Schedule and coordinate meetings for professionals
• Work closely with firm accountants utilizing strong communication and organization skills
• Must balance multiple responsibilities in a fast-paced deadline-oriented environment following firm standard operating procedures
• Provide day to day administrative support to partners
• Draft and proof engagement letters to clients
• Process, assemble and send correspondence, tax returns and financial statements to clients
• Greet clients in a friendly and professional manner, answer telephone, take messages and respond to general questions
• Manage mail with attention to due dates and actions required
• Produce a variety of materials including but not limited to letters, memoranda and reports
• Provide reception and office services which includes but is not limited to sorting mail, maintenance of electronic and hard copy filing system, maintaining general office areas (kitchen, copy room, storage room), ordering supplies, arranging for repair and maintenance of office equipment
• Manage and monitor client portal, update and maintain accurate client information
• Work with partner to set up client billings, processes and mails client invoices
• Process accounts receivable and daily deposits as needed
• Prioritizes and works independently or with minimal supervision
• Facilitate supply orders to maintain a well-stocked and organized office
Requirements:
• Proficiency in speaking/writing in Hebrew
• 1+ years’ experience in office administration preferred
• 1+ years’ experience working in an accounting firm or similar industry preferred
• Word, Excel, Outlook, Adobe Acrobat. Ability to learn software quickly.
• Ability to operate scanner, copier and printers
• Excellent written and verbal communication skills
• Possesses superior customer service skills.
• Displays independent judgment and diplomacy skills
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Billers/ Penders
Lakewood, NJ- Full Time
- Billing
Billers/ Penders
- Full Time
- Lakewood, NJ
- 04/15/2024
- Salary: $40,000
Overview
We’re seeking dedicated individuals to join our healthcare team in Lakewood as Billers/Penders. This position offers a salary of $25 per hour and presents a stimulating and fulfilling opportunity. As part of our team, you’ll have the chance to build a rewarding career with ample room for growth and advancement to supervisory roles.
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Executive Assistant #147
Brooklyn NY- Full Time
- Administrative Assistance
Executive Assistant #147
- Full Time
- Brooklyn NY
- 04/11/2024
- Salary: $80,000
Overview
A leading Finance Company is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the Managing Partner.
The ideal candidate will have a minimum of 4 years of experience in a professional setting, exceptional organizational skills, and the ability to handle multiple projects simultaneously with keen attention to detail and discretion.
Responsibilities include:
- Provide full administrative support to the Managing Partner, including managing his calendar, scheduling appointments, and coordinating meetings.
- Assist in the preparation and drafting of documents, correspondence, reports, and presentations with accuracy and attention to detail.
- Screen and prioritize incoming calls, emails, and correspondence, handling them promptly and efficiently.
- Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring seamless logistics.
Skills required:
- Exceptional organizational skills with the ability to prioritize tasks, manage competing deadlines, and juggle multiple projects simultaneously.
- Ability to exercise discretion, maintain confidentiality, and handle sensitive information with tact and professionalism.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
- Strong decision-making skills and the ability to solve problems quickly and effectively.
Requirements:
- Minimum of 4 years of experience in an executive assistant or similar role in a professional setting, preferably in finance or a related field.
Location: Brooklyn, NY | Hours: Full-time | Salary: $80-100k | Job#147 |
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Legal Administrative Assistant #785
Newark NJ- Full Time
- Administrative Assistance
Legal Administrative Assistant #785
- Full Time
- Newark NJ
- 04/04/2024
- Salary: $65,000
Overview
A large Manufacturing Company is seeking a highly organized and proactive Legal Administrative Assistant to support their legal department’s operations.
The ideal candidate will be adept at managing various administrative tasks, ensuring the smooth and efficient handling of legal processes within the organization.
Responsibilities include:
- Review and enter all received legal tickets into the project management platform, maintaining a comprehensive database of legal tasks.
- Organize and facilitate meetings, ensuring efficient communication and collaboration within the legal team.
- Manage the electronic signature platform for the legal department, including editing templates and circulating necessary documents.
- Oversee yearly Intellectual Property filings, including trademarks, to ensure compliance and protection of company assets.
Skills required:
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent communication and interpersonal skills.
- Detail-oriented with a commitment to accuracy and confidentiality.
- Ability to work independently and as part of a team.
Requirements:
- Proven experience as a Legal Administrative Assistant or similar role.
- Proficiency in legal software, such as Asana and Juro.
Location: Newark, NJ | Hours: Full-time | Salary: $65-85k | Job#785 |
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Secretary
Remote- Part Time
- Secretary
Secretary
- Part Time
- Remote
- 04/03/2024
Overview
Our packaging products sales company is seeking a Remote Secretary to provide support to our sales team. This part-time role offers a competitive salary of $25 per hour. The ideal candidate will be organized, responsible, and capable of handling sales follow-up tasks such as email and phone communication.
Responsibilities:
Assist sales team members with follow-up tasks related to sales activities.
Manage and respond to emails and phone calls promptly and professionally.
Coordinate with clients to schedule appointments, meetings, and follow-up discussions.
Update sales records and maintain accurate customer information in the database.
Prepare and distribute sales-related documents, reports, and presentations.
Collaborate with internal teams to ensure timely and accurate order processing.
Provide administrative support as needed to enhance sales team efficiency.
Maintain confidentiality of sensitive sales and customer information.
Adhere to company policies and procedures regarding sales and customer service.Skills needed: yiddish speaking
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Executive Secretary/ Project Manager
Brooklyn NY- PT/FT
- Executive
Overview
We’re seeking an outgoing and motivated individual to join our female office in Boro Park as an Executive Secretary/Project Manager in the food industry. This full-time role involves assisting with project management, communication, and negotiation to ensure the smooth progress of various tasks and projects.
Responsibilities:
Assist in managing and coordinating projects within the food industry.
Communicate effectively with team members and external stakeholders.
Utilize negotiation skills to resolve conflicts and ensure project success.
Stay informed and involved in major projects to help drive progress.
Provide administrative support to executives and project teams.
Coordinate meetings, schedules, and project-related logistics.
Prepare reports, presentations, and other project documentation.
Help streamline processes and improve efficiency in project management.
Handle confidential information with discretion and professionalism. -
Receptionist (Wig Salon)
Monsey NY- Full Time
- Receptionist
Receptionist (Wig Salon)
- Full Time
- Monsey NY
- 04/01/2024
- Salary: $50,000
Overview
Our wig salon in Airmont, NY, is seeking a Receptionist to join our team. This role offers a salary ranging from $50k to $65k and requires availability every other Sunday, with Tuesdays off on those weeks.
Responsibilities:
Greet clients and visitors with a friendly and professional demeanor.
Answer phone calls, schedule appointments, and manage salon bookings.
Assist clients in selecting wigs and provide information about salon services.
Maintain a tidy and organized reception area.
Handle client inquiries and resolve any issues or concerns.
Qualifications:
Previous experience in a receptionist role, preferably in a salon or similar environment.
Excellent customer service and communication skills.
Ability to multitask and prioritize tasks effectively.
Attention to detail and accuracy in managing appointments and bookings.
Flexibility to work every other Sunday and have Tuesdays off on those weeks.
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Secretary
Remote -
BCBA Clinical Program Director
Lakewood, NJ -
Medicaid Planning Specialist
Lakewood, NJ -
Office Administrative Assistant
Manhattan NY -
Billers/ Penders
Lakewood, NJ -
Executive Assistant #147
Brooklyn NY -
Legal Administrative Assistant #785
Newark NJ -
Secretary
Remote -
Executive Secretary/ Project Manager
Brooklyn NY -
Receptionist (Wig Salon)
Monsey NY